Privacy Policy

Effective date: October 11, 2026

MLC Cancer Foundation ("MLC," "we," "us") is a 501(c)(3) nonprofit (EIN 46-1429619) based in Martinsville, Virginia. We help people facing any type of cancer, anywhere in the United States. Many of the people who contact us are going through one of the hardest times of their lives. We take the trust they place in us seriously. This policy explains what information we collect through mlccancerfoundation.org, why we collect it, how we protect it, and the choices you have.

1. Information we collect

We only collect information you choose to give us through the forms on our website, plus basic technical information collected automatically.

Financial assistance application (Get Help). To review a request for help, we ask for:

Contact details: name, address, phone numbers, email
Date of birth and Social Security number
Marital status and ethnicity
Medical information: diagnosis, stage, treatment, and your treating physician and facility
Health insurance information
Household information: employment, household size, income sources and total income
The expenses you need help with

A Pink Event RSVP and health screening sign-up. We collect your name, email, phone, number of guests, how you heard about the event, the screenings you are interested in, your preferred time, any notes, and whether you would like event updates.

Sponsorship inquiries. We collect your name, organization, email, phone, the sponsorship level you are interested in, your preferred payment method, notes, and whether you would like a call.

Contact form. We collect your name, email, phone (optional), the topic, and your message.

Email sign-up. We collect your email address if you ask to receive updates.

Donations. Online gifts are processed by PayPal or Venmo on their own secure sites. MLC never sees or stores your card or bank details. Those services handle your payment under their own privacy policies. If you mail a check, we keep a record of the gift for our accounting and to send a tax receipt.

Automatic information. Like most websites, our site, which is hosted by Wix.com, automatically collects basic technical data. This includes browser type, device, pages visited and approximate location. Wix also uses cookies to keep the site working and to give us anonymous visitor statistics. You can block or delete cookies in your browser settings. Some site features may not work without them.

2. How we use your information

To review and respond to assistance requests. This includes contacting you and, only if you check the authorization box on the application, contacting your treating provider to verify your diagnosis and treatment.
To send approved assistance. Approved funds are paid to you, the applicant, and you pay your own bills. We do not pay hospitals, pharmacies or other vendors on your behalf, so we do not share your application with them.
To run A Pink Event, including confirming your RSVP or screening time and sending event details.
To respond to sponsors, donors and anyone who contacts us.
To send email updates you asked for. You can unsubscribe at any time using the link in any email or by writing to us.
To keep records required for a nonprofit, such as donation receipts, and to understand how our website is used so we can improve it.

3. What we never do

We never sell, rent or trade your personal information.
We never share your application details with anyone except as described in this policy. The only exception is your treating provider, and only with your permission.
We never use your health or financial information for marketing.

4. How we protect your information

Our website uses encryption (HTTPS) for all information sent through our forms.
Assistance applications are stored in a private, restricted database. Only Telesa Via, who reviews applications for the foundation, and authorized MLC staff can view them. Website visitors and the public cannot see them.
Our website provider, Wix, stores the data on secured servers.
No method of transmission or storage is 100% secure. We work to protect your information but cannot guarantee absolute security.

5. How long we keep information

Assistance applications: for 3 years after your case is closed, then deleted.
Event RSVPs and screening sign-ups: up to 1 year after the event.
Donation records: as long as required for tax and accounting purposes.
Contact messages and sponsor inquiries: as long as needed to respond and follow up.
Email sign-ups: until you unsubscribe.

6. Service providers

We use a small number of trusted services to run our website and programs. They may process your information only on our behalf:

Wix.com: website hosting, forms, database, email notifications and site statistics
PayPal and Venmo: online donations
Google: search performance data about our website (not your form entries)

7. Your choices and rights

You can ask us to:

See the personal information we hold about you
Correct information that is wrong
Delete your information, unless we must keep it for legal or accounting reasons
Stop sending you email updates

To make a request, email mlccancerfoundation@gmail.com or write to the address below. We will respond within 30 days.

8. Children's privacy

Our website is not directed to children under 13, and we do not knowingly collect personal information from them. If an application is made on behalf of a minor, it should be completed by a parent or guardian.

9. Health information

MLC is a charitable foundation, not a health care provider or health plan. The health information you share with us is used only to evaluate and provide assistance, as described in this policy. We protect it with the same care as the rest of your application.

10. Links to other websites

Our site links to other websites, such as PayPal, Venmo, news articles and our partners. We are not responsible for their privacy practices. Please review their policies.

11. Changes to this policy

We may update this policy from time to time. When we do, we will post the new version on this page and update the effective date above.

12. Contact us

MLC Cancer Foundation
PO Box 3582
Martinsville, VA 24115
Email: mlccancerfoundation@gmail.com